Recruit by Nature Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you interact with us as a candidate, client, supplier, or website visitor.
Recruit by Nature Ltd is a private limited company registered in England and Wales, registered number 09264558. Our registered office is at 34 Rose Street, Wokingham, RG40 1XU. For the purposes of data protection law, we act primarily as a Data Controller.
Contact details:
Email: admin@recruitbynature.co.uk
Phone: 0118 9786 833
We may collect the following categories of personal data:
• Candidate data: CVs, career history, qualifications, contact details, right-to-work documentation, salary expectations, interview notes, references.
• Special category data (only where necessary and legally permitted, e.g. safeguarding roles): health information, criminal record checks.
• Client data: Contact details, job descriptions, billing details, feedback.
• Supplier data: Contact details, contracts, payment information.
• Website & marketing data: IP address, enquiry form submissions, newsletter sign-ups (cookies covered separately in our Cookie Policy).
We may collect personal data directly or from third parties, including:
• CV submissions and job applications.
• Online registration forms.
• Interviews, calls, and correspondence.
• Referrals and recommendations.
• Professional networking sites (e.g. LinkedIn) where you have made your information publicly available.
• Client feedback, references, and assessments.
We collect and process your personal data for purposes including:
• Matching candidates to job opportunities.
• Providing recruitment services to clients.
• Carrying out pre-employment checks and verifying right-to-work status.
• Sharing candidate profiles with prospective employers (only with consent and after informing the candidate).
• Managing contracts, payroll (if applicable), and compliance requirements.
• Communicating about opportunities, services, and relevant updates.
• Meeting legal and regulatory requirements.
We process personal data under the following legal grounds:
• Contractual necessity – to deliver recruitment services.
• Legitimate interests – e.g. maintaining candidate records, managing business operations.
• Legal obligations – compliance checks, right-to-work, safeguarding.
• Consent – particularly for marketing and special category data.
We may share your information with:
• Clients, but only for specific opportunities and with your knowledge.
• Background and compliance check providers.
• Payroll or umbrella companies (if applicable).
• Technology and IT service providers (e.g. CRM, cloud storage).
• Regulatory or law enforcement authorities, where legally required. We will never sell your data.
If we transfer your personal data outside the UK/EEA (e.g. via secure cloud providers), we ensure safeguards such as Standard Contractual Clauses and appropriate technical and organisational measures.
We retain personal data only as long as necessary for recruitment and compliance purposes:
• Unplaced candidates: Typically up to 2 years after last meaningful contact (unless you ask us to delete sooner, or give consent to remain in our talent pool).
• Placed candidates: Up to 6 years to meet legal, contractual, and compliance obligations.
• Client and supplier data: Up to 7 years for accounting and legal record-keeping.
You have the right to:
• Access your personal data.
• Request correction or deletion.
• Restrict or object to processing.
• Withdraw consent (where processing is based on consent).
• Request data portability.
• Lodge a complaint with the Information Commissioner’s Office (ICO):www.ico.org.uk.
We encourage you to contact us first so we can resolve any concerns.
We apply appropriate technical and organisational measures (encryption, access controls, secure servers) to protect your personal data.
Our website uses cookies and similar technologies. For full details, please see our separate Cookie Policy.
We may update this Privacy Policy from time to time. The most recent version will always be available on our website.
If you have any questions or wish to exercise your rights, please contact us at:
Recruit by Nature Ltd
34 Rose Street, Wokingham, RG40 1XU
admin@recruitbynature.co.uk
0118 9786 833